Guides on AI transcription, minutes and meetings
How to get the most out of automatic transcription for meetings and calls — and when it's really worth using AI instead of doing it by hand.
November 5, 2026 · 5 min read
How to follow up on tasks after a meeting
A task with no owner and no date doesn't get done. How to turn what was agreed into clear tasks, share them and check they are completed.
Read more →November 5, 2026 · 5 min read
How to run more effective remote and video meetings
Tips for video meetings that work: clear audio, turn-taking, optional cameras and written decisions for people who couldn't attend.
Read more →November 5, 2026 · 5 min read
How to organize your meeting notes so you can find them
A simple system to store meeting minutes, summaries and recordings and find them in seconds: names, folders, dates and a summary at the top.
Read more →November 4, 2026 · 5 min read
How to transcribe a lecture or talk to text
Record a lecture or talk, turn it into text with AI and study from a summary and chapters. How to record clearly and ask permission before you do.
Read more →November 3, 2026 · 5 min read
How to improve the accuracy of an AI transcript
Why a transcript has errors and how to cut them: clear audio, turn-taking and a quick check of names and figures.
Read more →November 2, 2026 · 5 min read
How to transcribe a podcast: accessibility and SEO
Transcribe your podcast so more people can find and read it: how to do it with AI, what to check and how to publish it alongside each episode.
Read more →November 1, 2026 · 5 min read
How to run shorter, more productive meetings
Simple habits for shorter, more useful meetings: a clear goal, an agenda, a time limit and written decisions. And how AI can write the minutes for you.
Read more →October 31, 2026 · 5 min read
How to transcribe a YouTube video to text
Turn a YouTube video into text with YouTube's own transcript or AI transcription of the audio. Which method to use and how to respect copyright.
Read more →October 27, 2026 · 5 min read
How to transcribe a phone call to text
Record a call, turn it into text and get a summary and tasks in minutes. What you need, how to record clearly and what to check before you record.
Read more →October 18, 2026 · 6 min read
HOA and condo meeting minutes: what to include (with template)
What the minutes of a homeowners' or condo association meeting should record: attendance, motions, votes and signatures. With a template you can copy.
Read more →October 18, 2026 · 5 min read
How to write a meeting agenda (with template)
How to prepare the agenda of a work meeting: a goal, items with time and owner, and a closing with action items. With a template you can copy and an example.
Read more →October 18, 2026 · 5 min read
How to transcribe a Zoom meeting (with or without recording it)
Three ways to get the transcript and minutes of a Zoom meeting: from the recording, with an assistant that joins the call, or by recording from your browser.
Read more →October 18, 2026 · 5 min read
How to take notes in a meeting without losing the thread
A simple method for taking notes in a meeting: what to write down, how to mark it and how to send it afterwards. And when to let AI transcribe for you.
Read more →15 October 2026 · 5 min read
How to transcribe a Microsoft Teams meeting (with or without a bot)
Three ways to get the transcript and minutes of a Teams meeting, including other companies' meetings: Teams' own feature, an assistant, or no bot at all.
Read more →15 October 2026 · 5 min read
How to get Google Meet meeting minutes automatically
Minutes of every Google Meet meeting without taking notes: decisions, action items with owners and transcript, via an assistant, Google Calendar or no bot.
Read more →October 10, 2026 · 5 min read
Sales call notes: what to write down (with template)
What to note on a sales call so the deal doesn't slip: needs, budget, who decides, objections and the next step. With a template you can copy.
Read more →October 10, 2026 · 6 min read
Board meeting minutes: what to include (with template)
What the minutes of a board meeting or a general meeting of shareholders should include, a template you can copy and how to prepare them much faster.
Read more →October 10, 2026 · 5 min read
1:1 meetings with your team: notes template and follow-up
How to prepare and record one-on-one meetings with your team: what to talk about, a notes template and how to keep track of each week's commitments.
Read more →October 10, 2026 · 5 min read
How to write a sales proposal after a discovery call
How to turn what the client told you on the call into a clear sales proposal: a structure that works, common mistakes and how to get the draft in minutes.
Read more →September 26, 2026 · 6 min read
AI meeting assistant for Zoom, Meet and Teams
An assistant joins your video call, records it and leaves you the minutes, action items and follow-up email. How it works, what others see and hours included.
Read more →September 25, 2026 · 6 min read
How to convert audio to text for free (mp3, m4a, voice notes and videos)
The real ways to turn a recording into text without paying: phone dictation, online tools and AI transcription. Which one works best for each kind of audio.
Read more →September 25, 2026 · 6 min read
Is it legal to record a class or a meeting? What to know in the US and Europe
One-party and all-party consent, school rules for recording lectures, and why asking first is always the best idea. A general guide, not legal advice.
Read more →September 25, 2026 · 5 min read
How to summarize a Zoom, Teams or Google Meet meeting
How to turn your video call into a summary with decisions, action items and owners: by uploading the recording or letting the SwiftBOL assistant join for you.
Read more →September 25, 2026 · 4 min read
Follow-up email after a meeting: template and examples
What a good post-meeting follow-up email should include, a template you can copy, and how to generate it automatically from the recording.
Read more →September 18, 2026 · 4 min read
How to transcribe a WhatsApp voice message to text
Three ways to turn a long WhatsApp voice note into readable text, from the phone's own feature to an AI tool for longer messages.
Read more →September 18, 2026 · 5 min read
How to choose an AI transcription app in 2026
What to check before picking an app to transcribe and summarize your meetings: language, what it does with the text, a meeting assistant, price and privacy.
Read more →September 18, 2026 · 4 min read
How to summarize a podcast or long video with AI
Turn a one-hour podcast or video into a summary with chapters and key points in minutes, instead of having to watch or listen to the whole thing.
Read more →September 18, 2026 · 4 min read
Meeting minutes template (and how to fill it in minutes)
A simple meeting minutes template you can copy, and how to generate it automatically from the recording instead of filling it in by hand.
Read more →September 18, 2026 · 4 min read
How to record a meeting on your phone without third-party apps
Ways to record the audio of an in-person meeting or a phone call using just your phone, and what to check before you do it.
Read more →September 18, 2026 · 5 min read
Interview transcription: a guide for journalists and researchers
What to keep in mind when transcribing interviews for journalism or research: accuracy, exact quotes, and saving time without cutting corners on rigor.
Read more →September 17, 2026 · 5 min read
How to transcribe a meeting to text for free: quick guide
Three ways to turn a meeting recording into text at no cost, and when it's actually worth switching to an AI tool like SwiftBOL.
Read more →September 17, 2026 · 5 min read
How to write meeting minutes in minutes (with an example)
What good meeting minutes should include, and how to generate them automatically from the recording instead of writing them from scratch.
Read more →September 17, 2026 · 4 min read
Live mode vs. recording and uploading audio: which to choose
Practical differences between transcribing live while someone talks and recording or uploading the audio afterward, and when each makes sense.
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